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Download board resolution format for authorised signatory, GST, and DSC. Also understand board resolution meaning and get tips on other resolution formats.

What is a Board Resolution?

A Board Resolution is a way of documenting a decision made by a company’s Board of Directors or Shareholders on behalf of the company. Such decisions may include acquiring another company, issuing additional shares, hiring a senior employee or any other strategic decisions.

A new company has to hold its first Board of Director’s meeting within 30 days of incorporation. Subsequently, the company has to hold 4 Board meeting every year with no more than 120 days of gap between two successive board meeting. Directors can participate in the Board meeting in-person or via video conferences. At least seven days of notice for the Board meeting should be given to each director.

After any resolution is made during a Board meeting, a Board meeting resolution document is typically prepared to detail-out specifics of the resolution.

A Board Resolution is a legally binding document for your company and you should keep it with company records for future reference of decisions made by your Board of Directors.

How many types of resolution are there?

There are following two types of Board Resolution:

  1. Ordinary resolutions, which is passed by a simple majority, may be called for the appointment of the auditor, hiring a senior employee or purchasing another company, and
  2. Special resolutions, which is passed by a 75% majority, may be called for change on MOA or AOA of the company, reduce share capital or change registered office address of the company.

Board Resolution Format

board resolution format

Board Resolution for Authorized Signatory

(To be printed on organization letterhead)

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF (Company Name) ___________________________________ HELD ON (Date) _______________ AT (Address) ______________________________________________

RESOLVED THAT the company has decided to authorize, Mr./Ms._____________________________ and is hereby authorized to sign and submit all the necessary papers, letters, forms, etc to be submitted by the company in connection with the company.

The acts done and documents shall be binding on the company until the same is withdrawn by giving written notice thereof Specimen

Signatures of Authorised Signatory: (Signature)

RESOLVED FURTHER THAT, a copy of the above resolution duly certified as true by designated director / authorised signatory of the company.

For the Organization,

(Seal & Signature)

Name: __________________________________
Designation: _____________________________

Board Resolution for Authorisation for GST

(To be printed on organization letterhead)

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF (Company Name) ___________________________________ HELD ON (Date) _______________ AT (Address) ______________________________________________

RESOLVED THAT the company has decided to authorize Mr./Ms._____________________________ as Authorised Signatory for registration of the Company on the Goods and Service Tax (GST) System Portal and to sign and submit various document electronically and/or physically and to make applications, communications, representations, modifications, assessment, appeal or alterations on behalf of the Company before the Central GST and/or the concerned State GST authorities as and when required.

The acts done and documents shall be binding on the company until the same is withdrawn by giving written notice thereof Specimen

Signatures of Authorised Signatory: (Signature)

RESOLVED FURTHER THAT, a copy of the above resolution duly certified as true by designated director / authorised signatory of the company.

For the Organization,

(Seal & Signature)

Name: __________________________________
Designation: _____________________________

Board Resolution for DSC Authorized Signatory

(To be printed on organization letterhead)

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF (Company Name) ___________________________________ HELD ON (Date) _______________ AT (Address) ______________________________________________

RESOLVED THAT the company has decided to authorize, Mr./Ms._____________________________ and is hereby authorized to sign and submit all the necessary papers, letters, forms, etc to be submitted by the company in connection with authorizing any of the personnel of the company (applicant) to procure Digital Certificate.

The acts done and documents shall be binding on the company until the same is withdrawn by giving written notice thereof Specimen

Signatures of Authorised Signatory: (Signature)

RESOLVED FURTHER THAT, a copy of the above resolution duly certified as true by designated director / authorised signatory of the company.

For the Organization,

(Seal & Signature)

Name: __________________________________
Designation: _____________________________

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